Administrative Assistant - PACE

We truly value our employees and are committed to their success! We offer long-term employment opportunities with job stability, as well as support and encouragement for career growth and advancement. Our comprehensive benefits package includes Health, Dental, and Vision insurance, Paid Time Off, 9 Paid Holidays, a 403(b) Retirement Plan with company matching, and company-paid Life Insurance. Join our team and experience a workplace culture that fosters teamwork, growth, and support!

Los Angeles Jewish Health has been a trusted provider of senior healthcare for over 100 years, offering a wide range of services that prioritize excellence and Jewish values. We serve more than 4,000 seniors across our San Fernando Valley campuses, delivering personalized care tailored to each individual’s needs, from independent living to specialized healthcare programs.

The Brandman Centers for Senior Care (BCSC), a Program of All-inclusive Care for the Elderly (PACE), provides high-quality, comprehensive healthcare services. We are a program of Los Angeles Jewish Health, renowned for providing quality care to vulnerable seniors.

The responsibilities of the Center Administrative Assistant include, but are not limited to:

Administrative Functions:

• Responsible for training non BCSC transportation coordination as defined below.
• Provide training in creating authorizations for alternative transportation company as required and requested by any of the following disciplines
  • Outside Specialist
  • PT/OT
  • Dental
  • In Clinic Appointments
  • Psychology
  • Activities
  • Center Attendance
  • Social Services
• Order Office Supplies for Reseda
• Reply to Direct line emails/calls
• Input tickets to IT and maintenance department for repairs
• Expense Reports for all Disciplines
  • Reimbursements
  • Travel
• Assist in scheduling interviews for Administration
• Send out notifications via Voice Friend for various events
• Oversee Reception area and Cover when needed
• Schedule Quarterly PAC meetings (Participant Advisory Committee)
  • Invite participants, family members, boards members, community members and staff.
  • Create meeting packets
    • Agenda
    • Minute meetings
    • Flyers
    • Sign in sheet
  • Record for minutes
  • Create Tent Cards for attendees
• Create Care plan and Quarterly Schedule on a monthly bases and email
• Add Care plan and Quarterly schedule to white board in Large Conference Room
• PCO Super user
• Train staff on SDR (Service Determination Request)
• Complete SDR audits and Care plan audits for compliance purposes
• Prepare IDT daily notes on a daily bases
  • Add new events from emails / directline
• Prepare daily Service Determination Request Universe folder on a daily basis
• Print and distribute HOpps reports from Cerberus Web Client
  • Quarterly to Blue/Green Team and WLA
• Print Suspect Worksheet from Cerberus Web Client for Dr. Ott
• Add Request Time Off Request to Outlook Calendar
• Demonstrates respect for and promotes participant rights including dignity, self-determination, access to care, confidentiality and independence.
• Understands the importance of community involvement and participates as appropriate in activities that link BCSC to its communities.
• Effectively collaborates with staff peers and contractors to meet BCSC goals and further success.
• Complies with all policy and procedures of BCSC.
• Demonstrates proficiency in delivering age-specific care.
• Consistently meets or exceeds BCSC quality assessment and performance improvement targets.
• Completes all other duties as assigned. 

Education and Experience:

• Degrees and diplomas: High school diploma.  Bachelor’s Degree preferred but not required.
• Certificates, licenses: Must have a valid California driver’s license. TB screening and successful completion of a health examination by a health care provider is required for employment.
• Experience: Qualified Center assistant professional in the field of aging services with demonstrated competence. At lease one year experience as an administrative assistant.  One year of experience with the frail elderly.
• Skills/Aptitudes: Bilingual Spanish preferred. Ability to work independently and to provide administrative support to an Interdisciplinary Team. Good organizational skills. Ability to handle complex interpersonal situations.

Join Los Angeles Jewish Health and make a meaningful impact in the lives of seniors in our community. Become part of our compassionate team, dedicated to providing exceptional care and support. Apply today and start making a difference!