FACILITIES MANAGEMENT COORDINATOR
FACILITIES MANAGEMENT COORDINATOR$75,000.00 - $85,000.00
We value our employees! We offer long term employment opportunities with job stability, including supporting and encouraging career growth advancement. We offer Health, Dental and Vision insurance, Paid Time Off, 9 Paid Holidays, 403(b) with Matching Retirement Plan, Life insurance (paid by the company) and a team spirit workplace culture!
Candidates should be aware that Los Angeles Jewish Health (LAJH) currently maintains a policy requiring employees to be fully vaccinated. New LAJH employees should be fully vaccinated (i.e., two weeks after last dose) by their start date. LAJH is an equal opportunity employer, and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the company to do so as provided under federal, state, and local law.
Basic Function: Will report to the Director of Facilities Management and work as a support to the Maintenance team leaders to learn all aspects of facility operations including but not limited to: Directs, coordinates and supervises the activities of Operations and Maintenance contractors and in-house staff performing the operation, maintenance and repair on all facilities, but primarily focused on Eisenberg Village campus and BCSC West LA. This scope includes buildings, service equipment, chillers, central pumping station and other utilities. Responsible for scheduling preventative maintenance and organizing repair work.
The Facilities Management Coordinator’s responsibilities are but not limited to:
- Directs and supervises maintenance contractor and LAJH staff.
- Supervises periodic maintenance, servicing and inspection of equipment including central air conditioning, centrifugal and chillers, heating and ventilation systems, plumbing fixture, sewage systems, electrical fixtures and circuitry, pumps, motors, elevators, related instruments and controls, etc.
- Sets up the Planned Maintenance Program and schedules for all campus facilities. Must compile, publish, implement and measure the planned maintenance plan for all built or installed assets.
- Establishes corrective, emergency and on-call maintenance procedures.
- Reviews all facility maintenance contracts/agreements and ensures terms and conditions are implemented.
- Plans the need and feasibility of minor additions, modifications and alterations to existing facilities and equipment. Participates in the design of such modifications to ensure modified/new equipment and installations are maintainable as per LAJH standards.
- Proactively coordinates with Director of Facilities Management, to establish standardized working relationship protocols.
- Prepares and manages the yearly budget for the department. Discusses the budget with Director of Facilities Management, recommends and justifies variances.
- Responds to and resolves problems or complaints raised by building occupants in a systematic and professional manner with follow up correspondence and manual customer satisfaction surveys.
- Regular contact with Administrators, Team Leaders and other staff at all levels to exchange information, discuss and coordinate projects.
- Ensures contractors’ responsiveness to service and on-time professional work completion.
- Ensures safety of personnel and building residents when performing jobs.
- Recommends and performs technical training to staff.
- Performs other related duties as required. Works with Director of Facilities Management to establish both permanent long-term and temporary short-term section performance metrics.
- Works in coordination with all maintenance departments at each facility and various other departments as required to ensure smooth operations.
- Works according to established policy and procedures, seeking guidance as needed. Completed work is subject to general review.
Physical and Sensory Requirements
(With or Without the Aid of Mechanical Devices)
Physical effort involving walking, standing, climbing stairs, lifting; approximately 80% of working time.
- Must be able to move intermittently throughout the work day.
- Must be able to speak the English language in an understandable manner.
- Must be able to cope with the mental and emotional stress of the position.
- Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately.
- Must function independently and have flexibility, personal integrity, and the ability to work effectively with the residents/personnel.
- Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination.
- Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
- Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
- May be necessary to assist in the evacuation of residents during emergency situations.
Clean and pleasant indoor environment with exposure to prevailing weather conditions when on inspection rounds in various facilities and structures.
- Works in all areas of the facility.
- Moves intermittently during working hours.
- Is subject to frequent interruptions and may need to reschedule maintenance activities.
- Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
- Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
- Communicates with maintenance personnel and other department personnel.
- Works beyond normal working hours and on weekends and holiday when necessary, as well as in other positions as needed.
- Is subject to call‑back during emergency conditions (e.g., severe weather, evacuation, post‑disaster, etc.).
- May be required to work on shifts other than the one for which hired.
- Attends and participates in continuing educational programs.
- Is subject to injury from falls, burns from equipment, odors, etc., throughout the work day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
- Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
- May be subject to the handling of and exposure to hazardous chemicals.
- May be required to work in cramped spaces and in adverse weather conditions.
- Will participate in rotated on-call schedule.
- Five (5) years experience in Operation & Maintenance management of facilities, office buildings, etc.
- Experience in Building Management Systems (BMS), Computerized Maintenance Management Systems (CMMS) and central HVAC systems including centrifugal and chillers.
- Understanding of energy management, best practices and overall systems optimization
- Must be able to read, speak and write in English.
- Bachelor’s degree in an engineering field (Mechanical or Electrical) preferred but not required